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Committees and Charges
This committee is responsible for the continuous evaluation of collection development and maintenance policies regarding print and electronic collections. They will identify new electronic resources from publishers and review them in relation to the libraries' collection plan. One of the first responsibilities of the group is to determine how to inform and involve liaison librarians in the decision making process. The committee will coordinate efforts related to the creation of a digital library (or libraries). They will oversee the digitization process relating to specific projects. This committee will make recommendations on expensive purchases, new journal requests, and journal cancellations. The committee will oversee the approval plan and the development of any new purchase or approval plans as needed. This committee will recommend policies and procedures for refining the print collections. This may involve weeding the collection, major shifts within or between facilities, inventory, and the use of off-site storage.
Membership: The associate dean is ex officio member of the committee. In addition, at least one member each from Acquisitions, Archives, Cataloging; at least one liaison from each reference unit (Arts, Humanities and Social Sciences, Sciences); other interested personnel.
Subcommittees: Digital Projects Review Subcommittee. Expensive Purchase Subcommittee.
This committee will coordinate staff continuing education and training programs on topics pertinent to library staff (arrange for speakers, videos, workshops, etc.). The group will make staff aware of opportunities for continuing education on or off campus. The group will study, evaluate, and propose procedures and policies in matters relating to staff development, and suggest relevant topics for full staff meetings.
Membership: Any interested library faculty and support staff members.
MIS
Task Force (2001-2003)
Library statistics are currently managed in a series of disconnected
spreadsheets that makes it difficult to generate trend lines or perform
cross correlations of the data. A task force has been charged with conducting
an assessment of the University Libraries' data gathering practices and
developing a new Management Information System (MIS). The goals of the
new MIS are to simplify data compilation, analysis, and presentation,
and to facilitate use of the data in decision-making and strategic planning.
Membership:
Any interested library faculty and support staff members.
Management
of Committees
ResponsibilityIt is each committee's responsibility to establish new policies and/or recommend changes to existing policies and to fulfill their charge.
Organization and ReportingEach committee will organize itself to achieve its charge, and will report to the Libraries Council.
The Libraries Council and any of the committees can create, charge and disband a sub-committee or task force, as needed. Such a group will report to the body that created it.
MembershipCommittees will be populated through volunteerism. Library committees beginning January 2000 will be populated for 18 months. In May 2001, and in May of each subsequent year, a call for volunteers will go out and committees will be repopulated with one-year membership terms (July-June).
Membership will include representatives from administration, library faculty and support staff. Although any staff member from any department can choose to serve on any committee, it is recommended that each staff member serve on only one committee. Staff members may serve on multiple sub-committees or task forces, as needed or desired at any time.
Some committees, by nature of the work they are expected to perform, require representation from specific departments or participation by specific jobholders. In addition to the required members (see "Committees and Charges" below), any interested staff are welcome to serve on these committees.
Members of sub-committees and task forces are not necessarily members of committees, but can be drawn from the entire staff.
LeadershipEach committee will have a chair and a co-chair. The Libraries Council will initially appoint the committee chair from the membership, while the committee will always elect the co-chair from the membership. The committee chair will mentor the co-chair as to the duties and responsibilities of the chair. Each year, the co-chair will succeed the chair (requiring two consecutive years of service on one committee), and a new co-chair will be elected.
Required Communication
- An agenda for each meeting will be prepared and distributed in advance.
- Prework for each meeting will be distributed in a timely fashion.
- Minutes will be written and distributed after each meeting.
- Committee chairs will report any changes in committee membership to the webmaster (for master committee list) and to the systems expeditor (for dlists). Such changes would include loss or addition of members, as well as formation and new membership and/or dissolution of task forces or subcommittees.
- Committee chairs will meet with the Libraries Council and make reports as needed to the entire staff on issues and progress of the committee.
Annual Goals and EvaluationWith input from the membership, the chair will create a list of committee goals to accomplish each year. Libraries Council may also set some goals for the committee. Committee goals will be related to the libraries' current strategic goals.
Libraries Council will evaluate committees annually based on progress toward or completion of their stated goals. Committee work is important to the Libraries, therefore, it is important for staff members to keep their supervisors informed as to their activities and participation in committees.
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November 8, 2007 -- http://www.library.cmu.edu/Libraries/committees.html
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