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Exhibit Guidelines

Proposals for temporary exhibits or installations in the University Libraries may be made by any Carnegie Mellon student, faculty or staff member, as an individual or on behalf of a class or campus organization. Although welcoming Carnegie Mellon community use of library areas, the University Libraries strongly assert that library users' rights and expectations for library use are our priority.

Exhibits or installations may be proposed for Engineering and Science Library, Hunt Library, or Mellon Institute Library.

Exhibitors' Obligations

• Installation and disassembly
  • Exhibit must not interfere with regular library use in any way.
  • Exhibitor must provide all materials and labor for installation/disassembly.
• Exhibitor must not damage any library structure or furnishings.
• Exhibitor must return the library area to its original condition at the exhibit end date.
• Exhibitor will be charged for damage or clean-up.
  
  
• Obtaining Permission (below)
  
  
• Signage
  The name of exhibitor(s), title of work(s) and begin/end dates of the exhibit must be posted in the installation area. Exhibitors are encouraged to post an explanatory statement about the exhibit to assist public understanding of the work.
  
  
• Security
  Security is the responsibility of the exhibitor. The University Libraries cannot insure or guarantee the safety of the exhibition installation or objects in the exhibition.

   

Obtaining Permission

• At least two (2) weeks before a desired exhibit set-up date, the exhibitor must submit a completed proposal form.
  • Library Exhibit/Installation Proposal 2-pp pdf
    
    
• The proposal will be reviewed by University Libraries Council, which meets weekly during the academic year
  • Exhibitor may be asked to explain or clarify proposal before a decision is made by Council.
  • Exhibitor will be informed promptly if clarifications are needed, and about the library's final decision on the proposal.